Lesson 11-Create Godowns / Locations

Create Godowns/ Locations

Locations/Godowns are places where Stock Items are stored. You can monitor the location-wise movement of stock by creating multiple Godowns.

Example:

Suppose you have three Godowns, where you store the Goods. In Chennai, you have two Godowns and in Bangalore, one Godown.

You can create Godowns as shown below:

Godown	Under
Godown A	Chennai
Godown B	Chennai
Godown C	Bangalore

First you have to Create Chennai and Bangalore locations and then you have to create Godowns under the respective location.

Tally.ERP 9 has a default Godown named Main Location. You can alter Tally's default Godown and create a new one. Tally.ERP 9 permits the creation of any number of Godowns, under groups and subgroups to match the structure you need.

You can create Locations/Godowns only if Maintain Multiple Godowns is enabled in F11: Features > F2: Inventory Features.

Go to Gateway of Tally > Inventory Info. > Godowns

Note: The term Locations is displayed in the Inventory Info. menu, if International is selected under Use Accounting Terminology of in General Configuration (Gateway of Tally > F12:Configure) screen. If India/SAARC is selected, the term Godowns is displayed.

Creating a Location/Godown

Godowns is a place where stock items are stored. You can specify where the stock items are kept. You can obtain stock reports for each Godown and account for the movement of stock between locations/Godowns.

You can create Locations/Godowns in Single mode and Multiple mode

 

Creating a Single Location/Godown

To create a Location/Godown,

Go to Gateway of Tally > Inventory Info. > Locations/Godowns > Create (under Single Godown)

The Location/Godown Creation screen is displayed as shown:

A brief explanation of each field  in the Location/Godown Creation screen is given below:

Name

Specify the name of the Location/Godown.

Alias

Enter an alias name for the Location/Godown name, if required.

Under

Specify the Location/Godown under which the Location/Godown is to be categorised. Use Alt + C to create the parent Location/Godown if it is not in the list. Select Primary, if it is not a sub Location/Godown of any Location/Godown.

Use for

This section is provided in Tally.ERP 9 Release 3.0 where users can create the godowns to store:

The stock of the company lying with third party like Consignment Agent, Bonded Ware house, Job worker, etc.

Or

Third Party stock lying with the company in case company has received the stock for Job Work or acting as consignment agent or for any other reason.

·         Our Stock with Third Party: Set this option to Yes if the godown is used to account the company's goods lying with the third party.

·         Third Party Stock with us : Set this option to Yes if the godown created is used to account the goods received from third party and the stock of third party should not affect the company stock value.

Creating a Single Location/Godown – Advance Mode:

Advance Mode indicates enabling certain options in Inventory master configuration screen in order to add or remove field which require in Godown Master.

In the Godown Creation screen, press F12: Configure (Godown Configuration) screen is displayed as shown.

1.      Use Addresses for Godowns: Setting this option to Yes enables the Address field in Godown Master

Accts / Inventory Info. Configuration

Go to Gateway of Tally > F12: Configure > Accts /Inventory Info.

1.      Allow Advanced Entries in Masters: Setting this option to Yes enables the Allow Storage of Materials option in Godown Master.

The Location/Godown Creation in Advance Mode screen is displayed as shown. 

A brief description of each additional field in Godown Creation screen is given below.

Address

This field is a Multi-Line Field. You can enter the Address for Godown.

Allow Storage of Materials

This option is used for deciding whether storage of material is allowed in this Godown or not.

The Godown for which the Allow Storage of Materials is selected as No, will not appear in the Godowns list, during Voucher entry.

Example:

Godown A is under Chennai Location. Here, Chennai is a Location and Godown A is a place where material is stored.

For Chennai, Allow Storage of Materials is set to No, since this will not store the material. During Entry, Chennai will not get listed in the List of Godown.

For Godown A, Allow Storage of Material is set to Yes, since this will store the material. During Entry, Godown A will get listed in the List of Godown.

Creating Multiple Locations/Godowns

Go to Gateway of Tally > Inventory Info. > Locations/Godowns > Create (under Multiple Godowns)

The Multi Godown Creation screen is displayed as shown.

Under Godown

Select the parent group under which you want the new Godowns to be created. If you select any specific Godown other than All Items, then all the new Godowns will be created under that Godown. Selecting All Items gives you the flexibility of specifying the parent of each new Godown created.

Name

Specify the name of the Godown.

Under

If you select All Items in the field Under Godown, you must specify a parent Godown here. If you select a specific Godown in the field Under Godown, that Godown will be displayed automatically in this column.

Displaying & Altering a Stock Location/Godown

You can display/alter the Godowns in single and multiple modes. It is similar to Displaying/Altering Stock Groups in single and multiple modes. Refer Displaying/AlteringStock Groups for more details.

To display a single stock Location/Godown

Go to Gateway of Tally > Inventory Info. > Locations/Godowns > Display (under Single Location/Godown)

To display multiple stock Locations/Godowns at a time

Go to Gateway of Tally > Inventory Info. > Locations/Godowns > Display (under Multiple Locations/Godowns)

To alter a single stock Location/Godown

Go to Gateway of Tally > Inventory Info. > Locations/Godowns > Alter (under Single Location/Godown)

To alter multiple stock Locations/Godowns at a time

Go to Gateway of Tally > Inventory Info. > Locations/Godowns > Alter (under Multiple Locations/Godowns)

You can delete a Godown/ location via Single Godown/Location Alter by pressing [Alt]+[D]. However, you cannot delete a Godown/location with sub-locations. The lower levels must be deleted first.