Lesson-20 Inventory Vouchers Configuration

Inventory Vouchers

Inventory Vouchers perform the function in the inventory system that accounting vouchers do in the accounting system. Inventory Vouchers are also means of entering transactions. Accounting vouchers will update only Accounts, but Inventory vouchers will update both Accounts and Inventory. Inventory vouchers record the receipt and issue of goods/stock (Movement of goods), the transfer of stock between locations and physical stock adjustments.

If you have not integrated accounts with inventory, inventory vouchers will not have any impact on the Balance Sheet stock figures. The stock balances will be maintained separately.

Set the option Integrate Accounts and Inventory to Yes in F11: Features: F1: Accounting Features/Inventory Features.

You can trace a transaction from the beginning i.e., goods transfer stage to the financial accounting stage irrespective of integration status.

For example, the purchase of stock can be tracked from the purchase voucher through the receipt note, through invoice from the supplier and also through eventual payment.

Predefined Inventory Vouchers in Tally.ERP 9

Tally.ERP 9 comprises of the following predefined Vouchers, to suit different business requirements for recording various transactions. Tally also allows you to create user-defined Vouchers (Voucher Types) as per your requirements.

·         Purchase order

·         Sales order

·         Job Work Out order

·         Job Work In order

·         Receipt note

·         Delivery note

·         Rejections Out

·         Rejections In

·         Material Out

·         Material In

·         Stock Journal

·         Manufacturing Journal

·         Physical Stock

Receipt Note Voucher (GRN)

This voucher type is used for recording goods received from the supplier.

To enter the Receipt Note Voucher,

1.  From F11: Inventory Features, Enable the option Use Tracking Numbers (Delivery / Receipt Notes).

2.      Go to Gateway of Tally > Inventory Vouchers

3.      Press the button Alt+F9 or Select the button F9: Rcpt Note from the button bar.

Under F12: Configure (Receipt Note Configuration) set the option Accept Supplementary Details to Yes.

For example, consider the situation where a company receives Item A from a supplier B, if a Purchase Order exists for that Supplier B, select the Order Number from the List of Orders pop up menu to bring up the order particulars automatically.

Once you accept the Order details, the cursor will move to the column Name of Item. On pressing Enter, the Item Allocations screen is displayed.

You can select existing Tracking number or create a new Tracking Number. Tracking number is the reference to have a link between transactions. For eg: if Tracking Number is selected in the Receipt Note, the details of the items are automatically displayed in the Purchase Invoice.

The Receipt Note after completion will appear as shown :

Party’s A/c Name

Select the Party Ledger from the List of Ledger Accounts from whom the goods have been received.

Name of Item

Once you select the Order Number from the List of Orders, the item name will be displayed automatically.

Quantity, Rate and Amount

Since the Order number is selected from the List of Orders, quantities, rate and amount will be displayed automatically.