Lesson-31 Sales Orders

When the order is received from a customer for goods to be supplied, the Items, quantities, date of delivery, etc., details are given with Sales Order Number. Later when these goods are delivered, this Sales Order is tracked for the order Details either in the delivery note or in the sales invoice.

The Outstanding Sales Order reports are available in Tally.ERP 9. It is possible to know the order position of any item in the Stock Summary. Separate Sales Order Outstanding report and Sales Order Summary report are also available.

Creating a Sales Order

Sales order entry is exactly like the Purchase Order Entry.  Sales Order details will also depend on configuration settings.

To create a Sales Order,

Go to Gateway of Tally > Inventory Vouchers > press Alt + F5 or click on Sales Order

Party's A/c Name

Select the Customer’s name from the List of Ledger Accounts. Press Alt + C to create a new account.

Order No

The Order number is automatically displayed. By default it will take the Voucher number as Order No. You can change this number if required.

You can also configure the voucher type for Sales Order, to get the Suffix and Prefix for the sales orders. (Go to Gateway of Tally > Accounts Info / Inventory Info > Voucher Types > Alter > Sales order > Set Yes to Use Advance Configuration).

Name of the Item

Select the Item for which the order is to be placed from the List of Stock Items. The Item Allocations sub-screen is displayed as shown.

Enter the details as shown.

Due on

Enter the due date for the Delivery of the items. This monitors outstanding Delivery of the items.

If orders are split for different dates, then specify the due date for the first lot to be received. After selecting the quantity, rate and amount; specify the due date for the second lot and so on. After specifying the due dates for all the lots, press Enter in the Due on field to return to the Voucher Creation screen.

Note: Godown/ Location field will appear, if multiple-location feature is enabled in F11:Features (F2:Inventory Features).

Quantity, Rate and Amount

Enter the quantity of the item and its rate. The amount will be calculated automatically.

Narration

This field is optional. You can give some particulars about the order.

 

 

ALTERING AND DELETING A SALES ORDER

To alter a Sales Order,

Go to Gateway of Tally > Display > Day Book

Or

Go to Gateway of Tally > Display > Inventory Books > Sales Orders Book

Make the necessary alterations and save.

 

Deleting a Sales Order

To delete a Sales order, press Alt + D in the Sales Order alteration screen.